Will my signature work in Outlook?

Yes! Our signatures are built using HTML tables specifically designed to render perfectly in Microsoft Outlook (desktop and web), Gmail, Apple Mail, and all major email clients.

Is this a subscription?

No! SendSignatures uses once-off pricing. Pay R450 for Pro or R2,500 for Team, and you get lifetime access. No monthly fees, no hidden charges.

How do I add the signature to my email?

Simply click 'Copy Signature' and paste it into your email client's signature settings. We provide step-by-step instructions for Outlook, Gmail, Apple Mail, and other popular email apps.

What happens to my logo/image?

With the Pro plan, your logo is hosted on our fast CDN (Content Delivery Network). This means it loads instantly for recipients and never shows as a broken image or attachment.

Can I update my signature later?

Absolutely. You can edit your signature anytime. If you're a Pro user with hosted images, updates are reflected immediately - no need to re-copy to your email client.

vCard QR Codes: The Future of Digital Business Cards in South Africa

Paper business cards are fading fast. They get lost in drawers, thrown away after events, or forgotten in jacket pockets. In 2026, South African professionals are turning to a smarter alternative: vCard QR codes.

A vCard QR code lets anyone save your full contact details to their phone with a single scan. No typing, no spelling mistakes, no waste. And the best part? You can include one right in your email signature.

What Is a vCard QR Code?

A vCard (Virtual Contact File) is a standard format for sharing contact information digitally. When you encode a vCard into a QR code, scanning it automatically opens a "Save Contact" prompt on the recipient's phone.

A vCard QR code can include:

Full name and job title
Company name
Phone number (mobile, office, or both)
Email address
Website URL
Physical address

All of this gets saved directly to the recipient's phone contacts in one tap.

Why SA Professionals Are Making the Switch

1. Networking events are going digital

At conferences like AfricaCom, SingularityU South Africa, or local Chamber of Commerce events, exchanging paper cards is becoming the exception. Professionals are scanning QR codes instead — it's faster, more reliable, and you never run out.

2. No more "I lost your card"

How many business cards have you received that you never followed up on? With a vCard QR code in your email signature, every email you send becomes a networking opportunity. Recipients can save your details instantly, long after the initial meeting.

3. Always up to date

Changed your phone number? Moved offices? With a paper card, you'd need to reprint hundreds. With a vCard QR code, you update your details once and the code stays the same.

4. Cost-effective

A batch of 500 quality business cards costs R500-R1,500 in South Africa. A vCard QR code costs nothing to distribute — it lives in your email signature, on your LinkedIn profile, and on your website.

5. Environmentally friendly

South Africa is increasingly conscious of sustainability. Eliminating paper business cards is a small but meaningful step toward reducing waste.

How to Add a vCard QR Code to Your Email Signature

The manual approach

Use a free QR code generator to create a vCard QR code
Download it as a PNG image
Host the image on a CDN or your website
Add the image to your email signature HTML

The problem? If your details change, you need to regenerate the QR code and update your signature manually.

The easy approach: SendSignatures

SendSignatures Pro automatically generates a vCard QR code from your signature details. When you update your information, the QR code updates too.

Here's how:

Sign up and fill in your details
Choose a template that supports QR codes
The QR code is generated automatically
Copy your signature — the QR code is included

No external tools, no manual image hosting, no hassle.

Best Practices for vCard QR Codes in Email Signatures

Keep it the right size

Your QR code should be large enough to scan reliably but small enough not to dominate your signature. We recommend 80-100px square — large enough for phone cameras to read without taking up too much space.

Position it strategically

Place the QR code on the right side of your signature or below your contact details. It should complement your signature, not compete with it.

Test it before sending

Scan your QR code with at least two different phones (iPhone and Android) to make sure it works correctly. Check that all details are saved accurately — especially phone numbers with the +27 country code.

Include a subtle label

Not everyone knows what a QR code does. Adding a small "Scan to save contact" label below the code helps less tech-savvy recipients understand its purpose.

Don't overload with information

Include the essentials: name, title, company, phone, email, and website. Your full postal address, fax number, and five social media profiles will make the QR code dense and harder to scan.

vCard QR Codes in Different Email Clients

One concern professionals have is whether QR codes display correctly across email clients. The answer depends on how the image is hosted:

CDN-hosted images (like SendSignatures uses): Display correctly in Outlook, Gmail, Apple Mail, and mobile clients
Embedded/base64 images: Often blocked or shown as attachments in Outlook
Local file paths: Won't display for recipients at all

This is why using a CDN-hosted QR code is essential. SendSignatures handles this automatically for Pro users.

The Bottom Line

vCard QR codes are a simple upgrade that makes a big difference. They save time, reduce waste, ensure your contact details are always current, and make every email you send a networking tool.

If you're still relying on paper business cards, it's time to make the switch.

Add a vCard QR code to your signature →